Making a video documentary is a complicated business. With every second of a
video planned down to the last detail, co-ordinating the script, on screen talent, location and
equipment is a major undertaking – not to mention the extra challenges which often
crop up. British weather anyone?
Now add an overseas location into the mix, and if you’re not completely on top of
things, your blood pressure can really start to head for the ceiling. In short, a video
production company with the right experience is a must. You may think we’re bound
to say this, but we’ve heard too many industry horror stories to pretend that overseas
filming is straightforward.
So how do the experts manage it? Here are our eight top tips for a smoothly-run and
successful overseas shoot.
Research Your Destination Carefully
In order to ensure a hitch-free shoot, take time well before you go to check out any
particular rules and regulations your chosen location might have. You will almost
certainly need a filming permit or even several, depending on where you are.
Shooting in public places will usually require one, especially if you’re likely to restrict
the flow of traffic or pedestrians, but you may also need one for private property. If
your shoot takes you to an area of historic interest or a national park, there may be
further layers of bureaucracy to negotiate. There are also likely to be specific laws for
drone photography, which could land you in serious trouble if you don’t comply. And
we haven’t yet touched on local work permits and visas . . .
Employ a Local Fixer
If you take one thing from our list, make it this one. A fixer is a local video production
professional who can ease your way and act as a facilitator for the shoot. There are
so many tasks they can help you with – sourcing locations, helping with permits,
putting together a local filming crew, sorting out accommodation and catering (the
food is very important on a shoot!) renting equipment, arranging the right price for
purchases and, if necessary, bridging the language gap which can save a huge
amount of time. They’ll have local knowledge and inside information which can save
you a lot of time and money and make all the difference to the smooth running of the
shoot. Crucially, they’ll also know the best places to chill out after a hard days
filming!
Check Your Equipment List Thoroughly
It’s not a good start to an overseas shoot if you arrive on the first day raring to go
and find that an important piece of equipment is still sitting in a cupboard in the UK.
Double and triple-check your packing list, and if you can, take spares of anything
vital.
Confirm Your Insurance Policy
This must be wide-ranging and watertight, especially if you’re filming in areas where
the general public has access. Public Liability Insurance protects you against legal
and financial claims if a third party suffers injury or any property is damaged during
the shoot. Travel, equipment and medical insurance are essential and if your video
involves a specific risk, such as underwater filming or working with animals, you may
need extra coverage. Insurance is an expenditure you can’t afford to cut corners on.
Apply for an ATA Carnet
You don’t want to end up paying unnecessary tax. A Carnet enables you to export
professional equipment abroad on a temporary basis. It simplifies clearing your
equipment through customs by replacing documents you’d normally need to
complete, and gives financial security for customs charges that could be due on
goods you’re going to use in the country you’re heading for. Most countries will
accept a Carnet and, as it makes life much easier, it makes sense to try and book
your filming in one that does. If you’re based in the UK, you’ll need to apply for a
Carnet through the London Chamber of Commerce and Industry or another chamber
on its authorised chamber network.
Prioritise Safety
Of course you’re going to do this, but we’ll just flag up risk assessments, the need to
pay attention to local environmental and weather conditions, a detailed
communication plan which can be implemented immediately if anything goes wrong,
knowledge of local electrical standards and making sure cast and crew have access
to refreshments and regular breaks. Also, if you’re going to a country which requires
them, get your vaccinations done in plenty of time.
Be Mindful of Local Language and Culture
It’s very important to be respectful, wear appropriate clothing and do some research
in advance on the cultural norms of the place you’re going to. Your local fixer can
help smooth your path, but it really helps if you make an effort, such as learning how
to say ‘please’ and ‘thank you’ in the local language.
Embrace the Unusual
Finally – enjoy the whole experience! Get to know the culture, make friends, try the
local food and join in the traditions. You’re there to work, but you’ll get so much more
out of the trip if you’re enthusiastic and open-minded.
The Next Step
As you can see, there’s a lot to think about. If you need overseas footage, use a
video production company with the necessary experience. That’s where we come in!
We regularly film abroad and know how to make sure your shoot runs like clockwork.
On top of that, our thumbstopping videos always feature stunning visuals, engaging
storytelling and expert editing.
Why not contact us and find out more?